How do i do a mail merge from excel to gmail

Answer

Yes, you can perform a mail merge from Excel to Gmail. Mail merge allows you to send personalized emails to multiple recipients using a single template while pulling data from an Excel spreadsheet. Gmail does not natively support mail merge, but you can use Google Workspace tools or third-party add-ons.

Steps to Perform Mail Merge Using Excel and Gmail

1. Prepare Your Excel File

1. Open Excel and create a spreadsheet with all recipient details.

2. Include column headers such as First Name, Last Name, Email, Company, or any other personalized data.

3. Make sure the email addresses are in one column with no extra spaces.

Example layout:

2. Convert Excel File to Google Sheets

1. Open Google Drive.

2. Upload your Excel file.

3. Right-click the file and select Open with → Google Sheets.

3. Install a Mail Merge Add-on in Google Sheets

1. Open your Google Sheet.

2. Click on Extensions → Add-ons → Get add-ons.

3. Search for “Mail Merge with Gmail” or “Yet Another Mail Merge (YAMM)”.

4. Install the add-on.

4. Draft Your Gmail Template

1. Open Gmail.

2. Click Compose to create a new email.

3. Write your message and use placeholders for personalization, using the column headers from your spreadsheet in double curly braces.

Example:

Hi {{First Name}},  

We are excited to inform you about our new product launch at {{Company}}.  

4. Save the email as a draft.

5. Run the Mail Merge

1. Return to Google Sheets.

2. Open the mail merge add-on (e.g., Extensions → Yet Another Mail Merge → Start Mail Merge).

3. Select your Gmail draft as the template.

4. Map the placeholders to the corresponding columns in your sheet.

5. Click Send Emails.

The add-on will send personalized emails to each recipient.

6. Monitor Sent Emails

1. The add-on provides a log of emails sent.

2. You can see the status such as sent, opened, or bounced.

Notes and Tips

• Gmail has a daily sending limit: 500 emails for free accounts and 2,000 for Google Workspace accounts.

• Ensure there are no typos in email addresses to reduce bounces.

• You can schedule emails using some mail merge add-ons.

• Always test with a small batch before sending to the entire list.

This method does not require external software beyond Google Sheets and Gmail add-ons. It works reliably for most bulk emailing tasks and allows full personalization.

Do you want me to show a method that uses Excel directly without converting to Google Sheets?

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