How to add duplicate rows in excel

Answer

To add duplicate rows in Excel, follow these steps carefully:

Method 1: Copy and Paste Rows

1. Select the row or rows you want to duplicate by clicking the row number on the left.

2. Press Ctrl + C (Windows) or Command + C (Mac) to copy the selected row(s).

3. Right-click the row number where you want to insert the duplicate.

4. Choose Insert Copied Cells from the context menu.
   The copied row(s) will be inserted above the selected row, maintaining all formatting and data.

Method 2: Drag to Duplicate Rows

1. Select the row number(s) of the row you want to duplicate.

2. Hover the cursor over the bottom-right corner of the selected row until a plus sign (+) appears.

3. Click and drag downward to copy the row multiple times.
   This method duplicates only the values. Formatting may not always copy, depending on the Excel version.

Method 3: Using Excel Formulas

1. Insert a new row where you want the duplicate.

2. In each cell of the new row, type = and then click the corresponding cell in the original row.
   For example, to duplicate row 2 in row 5:

   =A2

   =B2

   =C2

   …and so on

   $=A2=B2=C2\dots andsoon$

3. Press Enter. The new row now mirrors the original.
   Any changes in the original row automatically update in the duplicate.

Method 4: Using VBA for Multiple Duplicates

1. Press Alt + F11 (Windows) or Option + F11 (Mac) to open the VBA editor.

2. Go to Insert → Module.

3. Paste this code to duplicate a specific row multiple times:

   Sub DuplicateRow()

       Dim rowNum As Integer

       Dim duplicateTimes As Integer

       rowNum = 2 'Row to duplicate

       duplicateTimes = 5 'Number of duplicates

       For i = 1 To duplicateTimes

           Rows(rowNum).Copy

           Rows(rowNum + 1).Insert Shift:=xlDown

       Next i

   End Sub

4. Press F5 to run the code.
   This will duplicate row 2 five times. Adjust rowNum and duplicateTimes as needed.

Tips

• Excel preserves formulas, formatting, and data when using copy-paste with "Insert Copied Cells".

• Large data sets benefit from VBA for automation instead of manual copy-paste.

• Always check references in formulas after duplicating rows to avoid broken calculations.

This method ensures precise duplication of data and formatting without manual errors.

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