How to copy filtered data in excel

Answer

To copy filtered data in Excel, follow these steps carefully:

1. Apply a Filter
   Select the data range you want to filter.

   • Go to the Data tab.

   • Click Filter. Small dropdown arrows appear in the header row.

   • Click the arrow on the column you want to filter and select your criteria. Only rows matching the criteria remain visible.

2. Select the Visible Data
   Highlight the filtered data by clicking and dragging over the rows you want to copy. Ensure that only the visible rows are selected.

3. Copy Only Visible Cells
   Windows: Press Alt + ; to select visible cells only.
   Mac: Press Command + Shift + Z to select visible cells only.
   This step is crucial because copying without selecting visible cells will include hidden rows.

4. Copy the Data
   Press Ctrl + C (Windows) or Command + C (Mac) to copy the selected visible cells.

5. Paste the Data
   Navigate to the location where you want to paste.
   Press Ctrl + V (Windows) or Command + V (Mac) to paste only the visible data.

Notes:

• Copying without selecting visible cells may result in hidden rows being copied.

• This method works for ranges, tables, and even filtered columns.

• To quickly select all visible cells in a filtered range, you can also use the Go To Special option:

  1. Press F5 or Ctrl + G to open the Go To dialog.

  2. Click Special…

  3. Choose Visible cells only

  4. Click OK

This process ensures only the filtered data is copied, avoiding extra hidden rows.

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