How to delete multiple blank rows in excel

Answer

To delete multiple blank rows in Excel, follow these steps carefully:

Method 1: Using a Filter to Remove Blank Rows

1. Select the entire dataset, including headers.

2. Go to the Data tab on the ribbon.

3. Click on Filter. Small dropdown arrows appear in the header row.

4. Click the dropdown arrow for the column most likely to have blanks.

5. Uncheck all options except (Blanks). This filters only blank rows.

6. Select all visible blank rows by clicking their row numbers on the left.

7. Right-click the selected row numbers and choose Delete Row.

8. Remove the filter by clicking Filter again. All non-blank rows remain intact.

Method 2: Using Go To Special

1. Select the entire dataset.

2. Press Ctrl + G (Windows) or Command + G (Mac) to open the Go To dialog.

3. Click Special.

4. Choose Blanks and click OK. Excel highlights all blank cells.

5. On the Home tab, go to Delete → Delete Sheet Rows.

6. All rows containing the highlighted blank cells are deleted automatically.

Method 3: Using a Helper Column

1. Insert a new column at the end of your dataset.

2. In the first row of the helper column, enter the formula:

   \(=COUNTA(A2:Z2)=0\)
   

This checks if the entire row is blank. Adjust A2:Z2 to match your dataset range.

3. Drag the formula down for all rows. Rows that are entirely blank return TRUE.

4. Apply a filter on the helper column. Filter TRUE values.

5. Select the visible rows and delete them.

6. Remove the helper column after deletion.

Differences Between Windows and Mac

• Ctrl + G (Windows) is Command + G on Mac.

• Ribbon layouts may differ slightly. The Delete Sheet Rows option on Mac is under Home → Delete.

Notes

• Always make a backup before deleting rows.

• Sorting the dataset by a column containing blanks helps quickly identify blank rows.

• Using Go To Special is faster for large datasets compared to filtering.

This ensures all blank rows are removed efficiently without affecting the remaining data.

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