How to duplicate rows in excel

Answer

Duplicating rows in Excel allows you to replicate data efficiently across your spreadsheet. This is useful when you need identical entries or want to create templates for data entry.

Method 1: Using Copy and Paste

1. Select the row or rows you want to duplicate by clicking the row number on the left.

2. Press Ctrl + C (Windows) or Command + C (Mac) to copy the selected row.

3. Click on the row number where you want to insert the duplicate.

4. Right-click and select Insert Copied Cells.

5. The duplicated row will appear above the selected row.

Variation: Use Ctrl + V (Windows) or Command + V (Mac) to paste normally if you just want the data without inserting a new row.

Method 2: Using Drag with the Mouse

1. Select the row by clicking its number.

2. Hover over the border of the selection until the cursor becomes a four-sided arrow.

3. Press and hold Ctrl (Windows) or Option (Mac).

4. Drag the row to the location where you want the duplicate.

5. Release the mouse, and a copy of the row will appear at the new location.

Method 3: Using Fill Handle for Continuous Data

1. Select the row cells you want to duplicate.

2. Hover over the bottom-right corner of the selection until the fill handle appears (small square).

3. Drag the handle down to the number of rows you want to fill.

4. Excel will copy the data into the new rows.

Note: This method works best for copying cell content rather than the entire row formatting.

Method 4: Using Excel VBA for Multiple Duplicates

1. Press Alt + F11 (Windows) or Option + F11 (Mac) to open the VBA editor.

2. Go to Insert > Module and paste the following code:

   Sub DuplicateRows()

       Dim rng As Range

       Dim i As Integer

       Set rng = Selection

       For i = 1 To 1 'Change 1 to the number of times to duplicate

           rng.EntireRow.Copy

           rng.Offset(rng.Rows.Count * i, 0).EntireRow.Insert

       Next i

   End Sub

3. Close the VBA editor and return to Excel.

4. Select the row you want to duplicate.

5. Press Alt + F8 (Windows) or Option + F8 (Mac), choose DuplicateRows, and click Run.

6. The selected row will duplicate the specified number of times.

Important Considerations

• Duplicating rows will copy formulas exactly as they are. Relative references may adjust automatically.

• Formatting such as color, borders, and cell styles can also be duplicated using Paste Special > Formats.

• Large datasets may slow down Excel if multiple rows are duplicated repeatedly.

This approach ensures precise duplication while maintaining the integrity of your spreadsheet data.

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