How to merge and center cells in excel

Answer

Follow these steps:

1. Select the Cells
   Click and drag to highlight the cells you want to merge. The selection must be contiguous (connected).

2. Access the Merge & Center Option

   • On Windows, go to the Home tab in the Ribbon.

   • On Mac, go to the Home tab in the Ribbon as well. The location is the same.

3. Choose the Merge Type
   Click the Merge & Center dropdown. You can select from:

   • Merge & Center: Combines all selected cells into one and centers the content.

   • Merge Across: Merges each row of the selection into separate cells without centering across rows.

   • Merge Cells: Combines selected cells into one without changing alignment.

   • Unmerge Cells: Reverts merged cells back to individual cells.

4. Confirm the Merge
   After clicking Merge & Center, Excel will merge the cells and center the content horizontally within the new cell.

5. Important Notes

   • Only the content of the upper-left cell in the selection is retained; all other content in merged cells will be deleted.

   • Merging cells can affect sorting, filtering, and referencing in formulas. Consider these impacts before merging.

6. Keyboard Shortcut (Windows Only)
   Press Alt → H → M → C sequentially to merge and center quickly. No default shortcut exists on Mac, so using the Ribbon is required.

Example:
If you have a title in cells A1, B1, C1, selecting all three and applying Merge & Center will create a single cell A1:C1 with the title centered across the three columns.

This method ensures your spreadsheet looks organized and headings are aligned neatly.

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