How to separate address in excel into different columns

Answer

To separate an address in Excel into different columns, you can use the Text to Columns feature or formulas depending on your requirements.

Using Text to Columns

1. Select the column containing the addresses.

2. Go to the Data tab on the ribbon.

3. Click Text to Columns.

4. Choose Delimited and click Next.

5. Select the delimiter that separates the address components. Common delimiters are the comma, space, or semicolon.

6. Click Next, then select the destination column for the separated data.

7. Click Finish.

The address will split into separate columns based on the delimiter.

Example:

Using Formulas

If addresses have irregular formats or need dynamic separation, formulas are more precise. Common formulas include:

3. Extract Street (before first comma):

   
   

4. Extract City (between first and second comma):

   
   

5. Extract State (between second and third comma):

   
   

4. Extract ZIP code (after last comma):

   =RIGHT(A1,LEN(A1)-FIND("@",SUBSTITUTE(A1,",","@",LEN(A1)-LEN(SUBSTITUTE(A1,",","")))))

Notes

• On Mac, the steps in Text to Columns are the same, but the Data tab may appear under Data > Text to Columns in the menu bar.

• For addresses separated by spaces instead of commas, replace the delimiter with a space in Text to Columns or adjust formulas using FIND(" ",A1) instead of FIND(",",A1).

• Using formulas allows updating dynamically if the original address changes, whereas Text to Columns produces static results.

This method ensures addresses can be separated efficiently into Street, City, State, and ZIP code columns without losing data integrity.

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