How to sort by highlighted cells in excel

Answer

To sort by highlighted cells in Excel, you can use the Sort feature, which allows sorting by cell color, font color, or cell icon. The steps vary slightly depending on whether you are using Windows or Mac.

Steps for Windows:

1. Select the range of cells you want to sort.

2. Go to the Home tab and click Sort & Filter in the Editing group.

3. Click Custom Sort from the dropdown menu.

4. In the Sort dialog box, under Column, select the column containing the highlighted cells.

5. Under Sort On, choose Cell Color.

6. Under Order, select the color you want to appear first. You can also choose On Top or On Bottom to determine where the highlighted cells should appear.

7. Click Add Level to sort by additional colors if necessary.

8. Click OK to apply the sort.

Steps for Mac:

1. Select the range of cells to sort.

2. Go to the Data tab and click Sort.

3. In the Sort dialog box, select the column containing highlighted cells.

4. Under Sort On, choose Cell Color.

5. Select the color and position preference (On Top or On Bottom).

6. Click OK to sort.

Notes:

• Sorting by highlight only works if the cells are manually or conditionally formatted with colors.

• Conditional formatting colors can be sorted in the same way, but ensure that the formatting rules are consistent across the column.

• Multiple levels of sorting allow prioritizing one color over another in a specific order.

This method is efficient for visually categorizing and organizing data where certain cells are color-coded for importance or status.

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