How to insert excel into word

Answer

To insert Excel into Word, you have multiple methods depending on whether you want the Excel data to remain linked, editable, or as a static table.

Method 1: Copy and Paste Excel Data

1. Open your Excel workbook.

2. Select the cells you want to insert.

3. Press Ctrl + C (Windows) or Command + C (Mac) to copy.

4. Open your Word document.

5. Place the cursor where you want to insert the data.

6. Go to the Home tab and click the dropdown under Paste.

7. Choose one of the following options:

   • Keep Source Formatting – Maintains Excel formatting.

   • Use Destination Styles – Matches Word’s table style.

   • Link & Keep Source Formatting – Keeps data linked to Excel; changes in Excel reflect in Word.

   • Picture – Inserts as a non-editable image.

Method 2: Embed an Excel Worksheet

1. Open your Word document.

2. Place the cursor where you want the Excel sheet.

3. Go to Insert → Table → Excel Spreadsheet.

4. A blank Excel sheet appears in Word. You can enter data directly or copy from an existing workbook.

5. Excel tools appear in Word for formatting, formulas, and calculations.

Method 3: Insert as an Object

1. Open Word.

2. Go to Insert → Object → Object…

3. In the dialog box, select Create from File.

4. Click Browse and select the Excel file.

5. Tick Link to file if you want the data to update automatically when the Excel file changes.

6. Click OK.

Differences Between Windows and Mac

• On Windows, all methods above are fully supported.

• On Mac, the Link to file option is not available for embedding objects. Only static embedding works.

• Excel spreadsheet embedding in Word works similarly but may have limited editing capabilities in older Mac versions.

Notes

• Embedding creates a file within Word that increases document size.

• Linking keeps Word size smaller but requires access to the original Excel file.

• Pasting as a picture ensures the layout remains consistent, but the data is not editable.

This ensures Excel data can be displayed, edited, or updated inside Word based on your preferred workflow.

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