How to insert excel into word
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To insert Excel into Word, you have multiple methods depending on whether you want the Excel data to remain linked, editable, or as a static table.
Method 1: Copy and Paste Excel Data
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Open your Excel workbook.
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Select the cells you want to insert.
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Press
Ctrl + C(Windows) orCommand + C(Mac) to copy. -
Open your Word document.
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Place the cursor where you want to insert the data.
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Go to the Home tab and click the dropdown under Paste.
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Choose one of the following options:
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Keep Source Formatting – Maintains Excel formatting.
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Use Destination Styles – Matches Word’s table style.
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Link & Keep Source Formatting – Keeps data linked to Excel; changes in Excel reflect in Word.
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Picture – Inserts as a non-editable image.
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Method 2: Embed an Excel Worksheet
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Open your Word document.
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Place the cursor where you want the Excel sheet.
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Go to Insert → Table → Excel Spreadsheet.
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A blank Excel sheet appears in Word. You can enter data directly or copy from an existing workbook.
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Excel tools appear in Word for formatting, formulas, and calculations.
Method 3: Insert as an Object
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Open Word.
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Go to Insert → Object → Object…
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In the dialog box, select Create from File.
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Click Browse and select the Excel file.
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Tick Link to file if you want the data to update automatically when the Excel file changes.
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Click OK.
Differences Between Windows and Mac
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On Windows, all methods above are fully supported.
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On Mac, the Link to file option is not available for embedding objects. Only static embedding works.
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Excel spreadsheet embedding in Word works similarly but may have limited editing capabilities in older Mac versions.
Notes
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Embedding creates a file within Word that increases document size.
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Linking keeps Word size smaller but requires access to the original Excel file.
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Pasting as a picture ensures the layout remains consistent, but the data is not editable.
This ensures Excel data can be displayed, edited, or updated inside Word based on your preferred workflow.
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