How to insert several rows in excel

Answer

To insert several rows in Excel, follow these steps:

1. Select the number of rows to insert
   Click on the row number on the left of the worksheet where you want the new rows to appear. Drag to select multiple rows equal to the number of rows you want to insert. For example, select 3 rows to insert 3 new rows.

2. Insert the rows

   • Windows: Right-click on the selected rows and choose Insert. Excel will insert new rows above the first selected row.

   • Mac: Control-click or right-click on the selected rows and choose Insert.

3. Use the Ribbon for insertion

   • Go to the Home tab.

   • In the Cells group, click Insert, then choose Insert Sheet Rows. The new rows will appear above the selected rows.

4. Use a keyboard shortcut (Windows only)

   • Select the number of rows to insert.

   • Press Ctrl + Shift + "+". Excel will insert new rows above the selected ones.

5. Important notes

   • Excel shifts existing rows down to accommodate the new rows.

   • Formatting of the topmost selected row is copied to the inserted rows automatically.

   • The maximum number of rows Excel can handle is 1,048,576. Inserting beyond this limit will not be allowed.

6. Example
   Suppose you have data in rows 5–10 and you want to insert 3 new rows between rows 6 and 7. Select rows 7–9, right-click, and choose Insert. Rows 7–9 will become new blank rows, shifting the original data down.

This method ensures efficient insertion of multiple rows while preserving formatting and data integrity.

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