How to merge cells in a table in excel

Answer

Merging cells in Excel combines two or more adjacent cells into a single larger cell. This is commonly used to create headers or organize data visually.

Steps to Merge Cells in Excel

1. Select the cells to merge.

   • Click the first cell and drag across the cells you want to merge.

   • The cells must be adjacent horizontally, vertically, or both.

2. Go to the Home tab on the ribbon.

3. Locate the Merge & Center button in the Alignment group.

4. Click the drop-down arrow next to Merge & Center to see merging options:

   • Merge & Center: Combines the selected cells into one and centers the content.

   • Merge Across: Merges cells in each row individually if multiple rows are selected.

   • Merge Cells: Combines the selected cells without centering.

   • Unmerge Cells: Reverts merged cells back to individual cells.

5. Select the desired option.

Important Notes

• Only the content of the top-left cell remains after merging. Any other cell data will be deleted.

• Merging cells can interfere with sorting and filtering in tables. Use sparingly when working with structured tables.

• On Mac, the Merge & Center button is located under the Home tab, but the options function identically.

Example

• To create a title across columns A1 to D1:

  1. Select cells A1:D1.

  2. Click Merge & Center.

  3. Enter your title.

• Result: A single cell spanning four columns with centered text.

Merging cells is simple and effective for formatting, but it is best suited for headers rather than data manipulation.

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