How to sort excel by number

Answer

To sort numbers in Excel, you can organize data in ascending or descending order. Sorting rearranges rows based on the values in a selected column while keeping the associated data intact.

Steps to Sort Numbers in Excel

1. Select the Data Column
   Click on any cell in the column containing numbers you want to sort. Ensure the entire dataset is selected to prevent misalignment of data.

2. Open the Sort Options

   • On Windows, go to the Data tab and click Sort.

   • On Mac, go to the Data menu and select Sort.

3. Choose Sort Order

   • Ascending: Smallest to largest numbers.

   • Descending: Largest to smallest numbers.

4. Apply Sorting
   Click OK (Windows) or Sort (Mac) to rearrange your numbers. Excel automatically moves the entire rows to match the sorted column.

Sorting Multiple Columns

1. Select your entire dataset.

2. Open the Sort dialog from the Data tab or menu.

3. Click Add Level to sort by additional columns.

4. Set the priority of columns. Excel sorts first by the top-level column, then by the next level.

Example

Suppose you have a list of sales figures in Column B:

• Sorting ascending in Column B changes the order to: 500, 800, 1200.

• Sorting descending changes it to: 1200, 800, 500.

Excel preserves the Product column, so the row data remains aligned with the sales values.

Quick Sort Buttons

• On Windows, the A→Z button sorts ascending, Z→A sorts descending.

• On Mac, use the Sort Ascending or Sort Descending buttons in the Data tab.

Notes

• Ensure there are no blank rows inside the data range; otherwise, Excel might treat the data as separate ranges.

• If numbers are stored as text, sorting may not work correctly. Convert text to numbers using the VALUE function or by multiplying the column by 1.

This method allows precise sorting of numeric data while keeping all related information intact.

Yes · 0 No · 0 Add Comment · 0

Add ·

Report