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To unhide all rows in Excel, use one of the following methods depending on your preference for ribbon commands, shortcuts, or formulas. Each method restores hidden data visibility across the worksheet efficiently.
Select the entire worksheet by pressing Ctrl + A twice or clicking the Select All button at the top-left corner of the sheet (between the row numbers and column letters).
Go to the Home tab.
In the Cells group, select Format.
Choose Hide & Unhide → Unhide Rows.
All hidden rows across the worksheet will become visible instantly.
Select all visible rows by clicking the Select All button or pressing Ctrl + A twice.
Right-click on any row header.
Choose Unhide from the context menu.
This method is useful for quickly restoring visibility without using the ribbon.
Highlight the entire worksheet using Ctrl + A twice.
Press Ctrl + Shift + 9.
The shortcut reveals all hidden rows immediately.
When rows are hidden due to row height being set to zero, adjust their height manually.
Select the entire worksheet.
Go to the Home tab → Format → Row Height.
Enter a standard height value (for example, 15).
Click OK.
All rows now display properly with uniform height.
Use a VBA macro for automation when working with large datasets.
Press Alt + F11 to open the VBA Editor.
Select Insert → Module.
Paste the following code:
Press F5 to run the macro.
All rows in the active worksheet will unhide instantly.
Hidden rows often distort data analysis when using functions like AVERAGE, SUM, or COUNT. The SUBTOTAL function helps identify and calculate only visible rows.
For example, to sum visible values in cells A1:A20, use:
Here,
9 represents the SUM function code for visible rows.
A1:A20 is the range of data analyzed.
To count visible cells only:
Protect worksheet structure by going to Review → Protect Sheet.
Enable only required permissions such as Select Unlocked Cells.
Save changes to maintain consistent visibility of all rows.
Manual Hiding: Performed through right-click and “Hide.”
Filters: Applied filters hide non-matching rows.
Conditional Formatting: Rules may hide text visibility by setting the font color to match the background.
Row Height Zero: Accidental adjustments make rows invisible.
A financial analyst reviewing quarterly sales might find certain rows hidden due to filters applied to specific regions. Using Ctrl + Shift + 9 or VBA, the analyst restores all rows to verify complete transaction data before preparing a summary report.
When analyzing visible rows, represent them mathematically using the visibility condition function:
Where:
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