How to delete rows with specific text in excel

Answer

To delete rows with specific text in Excel, follow these steps carefully. You can do this using Filter, Find & Select, or VBA depending on your preference and data size.

Method 1: Using a Filter

1. Select the entire dataset, including headers.

2. Go to the Data tab on the ribbon.

3. Click Filter.

4. Click the drop-down arrow in the column where the text appears.

5. Uncheck Select All and check the specific text you want to delete.

6. Select all visible rows by clicking the row numbers on the left.

7. Right-click the selected rows and choose Delete Row.

8. Remove the filter to see the remaining data.

Note: This method works for both Windows and Mac, but the ribbon layout may differ slightly on Mac.

Method 2: Using Find & Select

1. Press Ctrl + F (Windows) or Command + F (Mac) to open the Find dialog.

2. Enter the specific text you want to locate.

3. Click Find All.

4. Press Ctrl + A (Windows) or Command + A (Mac) to select all found instances.

5. Close the Find dialog.

6. Right-click on any selected row number and choose Delete Row.

Method 3: Using VBA for Large Datasets

4. Press Alt + F11 (Windows) or Option + F11 (Mac) to open the VBA editor.

5. Go to Insert → Module.

6. Paste the following code:

   Sub DeleteRowsWithSpecificText()

       Dim ws As Worksheet

       Dim rng As Range

       Dim cell As Range

       Dim textToDelete As String

       

       textToDelete = "YourTextHere" 'Replace with the text you want to delete

       Set ws = ActiveSheet

       

       For Each cell In ws.UsedRange.Columns(1).Cells 'Change 1 to the column number

           If cell.Value = textToDelete Then

               If rng Is Nothing Then

                   Set rng = cell

               Else

                   Set rng = Union(rng, cell)

               End If

           End If

       Next cell

       

       If Not rng Is Nothing Then rng.EntireRow.Delete

   End Sub

7. Replace "YourTextHere" with the text you want to remove.

8. Close the VBA editor and run the macro from Developer → Macros → Run.

Note: Always back up your file before running VBA macros.

Important Tips

• Deleting rows is permanent. Save a copy before making bulk deletions.

• Use Filter for visual verification before deleting.

• VBA is faster for thousands of rows.

• Double-check column references in VBA to avoid deleting unintended data.

This approach ensures accuracy, whether your spreadsheet has hundreds or thousands of rows.

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